How to Add a Network Printer to Windows 10

The recent pandemic has shifted a lot of businesses to push their employees into working from remote locations and since most of the businesses require printing work having a network printer that can work for all of your remote workers at the same time can be quite helpful.

Are you also looking to implement this technology into your remote business structure but don’t know how to add a network printer to Windows 10? Well, this article has just been written for you, so sit tight and let us explain how you can easily get the job done.

How to Add a Network Printer to Windows 10 Using IP Address

Even though it might look like a complicated task to add a network printer to Windows 10, but you can easily do it by executing the following steps:

  • Open the Start Menu, click on the Search option and type Control Panel.
  • Once the Control Panel shows up, click on it to open it.
  • You should be able to see many options, now, look for one called Device and Printers and click on it.
  • When the Device and Printers window opens, click on Add a printer.
  • It will search for all the printers connected to your PC, but there isn’t one in these cases, so once the search is finished, click on The printer wasn’t listed.
  • Now Click on Add a local printer or network printer with manual settings.
  • Now click on Next and select Create a new port
  • In the next window, click on the Standard TCP/IP Port and click Next,
  • A new window should pop up, and it should have a Hostname or IP address option.
  • Write down your desired printer’s IP address into the IP address option on your PC

In most cases, all the necessary drivers will readily be installed into the Windows. But, if this doesn’t happen, you can easily download them for each specific model by visiting the manufacturer’s website.

  • After it is done, find the driver’s name in your Printer and click on Next.
  • A new window will pop up known as the Printer Sharing window, select Do not share this printer and then click Next.
  • You can also create a printer as your default by checking the Set as default printer box.
  • At this point, it is better to Print a test page to check whether your printer is working perfectly or not. If everything is working fine, click on the finish button.
  • The printer should now start showing in the Device and Printers options. 

Congratulations, your network printer is ready to be used!

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How to Add a Network Printer to Windows 10 via USB

To connect your printer to Windows 10 via USB, follow these steps:

  • Make sure your printer is connected to a power source, and your PC has a working internet connection.
  • Connect your printer to your PC with the relevant printer cable.
  • The Windows will automatically detect a new device, and a pop-up window will appear.
  • Follow the on-screen steps to install relevant print drivers onto your PC.

After the process is finished, make sure that our printer has been successfully set up following these steps:

  • Click on the Start Menu button and then head to Settings.
  • On the new window, click on Devices.
  • Now click on Printers & Scanners.
  • Your printer should be present in the status window.

Your printer is now fully operable!

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How to Add a Network Printer to Windows 10 via Bluetooth

Here’s how to connect a printer to Windows 10 via a Bluetooth connection:

  • Click on the Start Menu, and then head over to Settings.
  • Now, click on Bluetooth and Other Devices and make sure your Bluetooth is turned on.
  • Now Click on Add Bluetooth or other device.
  • A new window will appear where Windows will show you the list of all the available Bluetooth Devices, select your desired Bluetooth printer from this screen by clicking Ready to Pair.

Now the pairing will start, some devices finish the pairing automatically, while some require a pin. So, if prompted, fill it out.

  • Once the Connect button appears, click on it. 

Your Bluetooth printer is now connected to the system and is ready to use!

Just to make sure that it is properly connected to your Windows, you can head to Setting > Devices > Printers & Scanners. You should be able to see your printer connected to this window.

What Happens If Your Windows Can’t Locate Your Network Printer

Although this occurrence is quite rare, there have been cases of technical glitches where the windows weren’t able to locate a network printer. In such situations one of the following methods might be able to help you out:

Local vs. Network Printer: Which is Better

Each type of printer has its own set of merits to benefit the business. Let’s take a look at some of the advantages that each of these printers can offer:

Local Printer

  • It is directly connected to a system and doesn’t require an internet connection.
  • Easily handles large printing needs as all employees have access to the printer.
  • Improves project efficiency and workflow.
  • Easily cross-checkable in case of printing mistakes or errors.
  • Easy refilling of printing materials such as ink and paper.

Network Printer

  • Saves the cost by providing one printer for all employees.
  • Easy to train employees to streamline internal printing processes.
  • Unlike the old printers, it’s a new technology that requires less maintenance.
  • Remote Connection is available to use it from any location.
  • If your office has more than one network printer, you can hook them to provide a single unit capable of handling large print volumes.
  • Helps you easily manage and track all of your print supplies using the Managed Print Services program.
Shehryar K.
Shehryar K.
Shehryar is a tech enthusiast who loves to write about technology and has two years of experience in this field. You can find him reading books or playing video games when he’s not writing.

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